COMPANY NAME AND ADDRESS: Paste Dental, 373 King Street West, Unit 2, Toronto, Ontario M5V 1K1
JOB DESCRIPTION:
To provide high-level executive, administrative, and operational support to the Owner and Clinical Director of a busy dental practice, ensuring the efficient management of business operations, strategic initiatives, communications, projects, and executive responsibilities while supporting the continued growth and success of the organization.
Key responsibilities include:
● Manage and maintain the executive calendar, including meetings, appointments, professional engagements, conferences, and business-related travel arrangements
● Coordinate and schedule meetings with vendors, consultants, contractors, financial advisors, legal professionals, marketing agencies, and other business partners
● Prepare, review, and organize business correspondence, reports, presentations, proposals, and confidential documents
● Act as a liaison between the executive and internal team members, external stakeholders, suppliers, and professional service providers
● Screen, prioritize, and respond to communications on behalf of the executive when appropriate
● Coordinate and monitor special projects, ensuring timelines, deliverables, and objectives are achieved
● Assist with vendor management, including obtaining quotes, coordinating services, and maintaining supplier relationships
● Monitor and track business expenses, invoices, subscriptions, and service agreements for management review
● Coordinate recruitment activities, including job postings, candidate communications, interview scheduling, and onboarding logistics
● Support human resources administration, including maintaining employee records and coordinating training programs
● Maintain strict confidentiality regarding business operations, financial information, employee matters, patient information, and strategic initiatives
● Collaborate with the office manager, treatment coordinator, and leadership team to support efficient daily operations
MINIMUM JOB QUALIFICATIONS AND EXPERIENCE:
● Completion of a college diploma or university degree in business administration, office administration, or a related field.
● One (1) to two (2) years of experience in an administrative or executive support role.
● Strong interpersonal skills, with demonstrated comfort liaising and coordinating with vendors, contractors, and other external business partners.
● Experience with practice management or office administration software is an asset.
● Proficiency with Microsoft Office and Google Workspace applications.
● Strong written and verbal communication skills.
● Ability to handle confidential business and financial information with discretion and professionalism.
SALARY: $36.00 per hour
BENEFITS: Full dental coverage
HOW TO APPLY
Email your resume to: [email protected]